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Child students

Their duties

This page explains the reporting and record-keeping duties of your approved education provider.

Your approved education provider must keep a copy of your passport, ID card or immigration status document. This is because they are your immigration sponsor while you are in the United Kingdom.

Your approved education provider must report certain things to us, like if you do not turn up for your first day of your course, or if they think you may not be complying with the conditions of your stay.

If you think your approved education provider is not complying with their duties, you should let us know.

Our account managers or compliance officers may visit your approved education provider, and may want to talk to you as part of their visit.

More information

  • Reporting duties

    Until your approved education provider starts issuing confirmation of acceptance for studies to students their reporting duties are voluntary. Until then we encourage them to report to us:

    • if you fail to enrol on your course within the enrolment period; 
    • if you miss 10 expected contacts without your approved education provider's permission; 
    • if they stop being your immigration sponsor for any other reason, for example, if you move in to an immigration category that does not need an approved education provider; 
    • if there are any significant changes in your circumstances, for example, if the length of a course of study becomes shorter; 
    • any suspicions they may have that you are breaking the conditions of your permission to stay.

    You must give your approved education provider all the information they need to be able to meet the duties above. If you do not, we may investigate them and take action against your education provider which may affect you.

  • Record keeping duties

    Your approved education provider must keep:

    • a copy of your passport, identity card for foreign nationals or United Kingdom immigration status document (you should keep the original); 
    • your contact details.

  • What to do if you think your approved education provider is not complying with their duties

    If you think your approved education provider is not complying with their duties or has given false information to us about you, you must tell us your concerns.

    We treat any allegation of abuse of your education provider's duties (known as the sponsorship arrangements) in the strictest confidence. Anyone with info about abuse of the sponsorship arrangements can contact us on 0845 010 6677 or at sponsorshippbsenquiries@ukba.gsi.gov.uk.


     

  • Account manager or compliance officer visits

    Your approved education provider can get a visit from our visiting officers at any time to check they are complying with their duties. During the visit, our teams may want to speak to you and other students they are sponsoring.

Terms explained

  • Expected contact

    For students in schools, further education and English language colleges, an expected contact will normally be where the student has missed two weeks of a course. In the higher education institutions, where daily registers are not kept we will accept reports of where the student has missed expected interactions, for example, tutorials or submission of coursework.

All glossary terms

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